ipfour
Modern office workspace with laptop showing Microsoft Teams interface, clean desk setup with soft blue lighting
Microsoft 365 and Productivity

Microsoft 365 Services Lancashire

Expert Microsoft 365 Lancashire deployment, migration, and support. We handle Exchange Online, Teams, SharePoint, and Intune for organisations across the UK, moving you from Google Workspace or on-premise Exchange with zero downtime.

Microsoft Partner
Microsoft 365 Certified
Intune MDM
Microsoft Defender
What We Deliver

Everything Microsoft 365, done right.

From initial setup to ongoing management, we take ownership of your Microsoft 365 environment so you never have to worry about it.

Microsoft 365 Deployment

Full deployment and configuration of Microsoft 365 across your organisation. Exchange Online, Teams, SharePoint, and OneDrive set up correctly from day one.

Intune Device Management

Enrol and manage every device in your business through Microsoft Intune. Enforce policies, push software, and wipe devices remotely if needed.

Licensing and Cost Management

We audit your Microsoft licences, remove unused seats, and ensure you are on the right plan. Most businesses overpay. We fix that.

Microsoft Defender and Security

Conditional access policies, MFA enforcement, Microsoft Defender for Business, and data loss prevention configured to protect your organisation.

Migration from Google Workspace

Seamless migration of email, calendars, contacts, and files from Google Workspace or any other platform to Microsoft 365 with zero data loss.

Ongoing 365 Management

Monthly licence reviews, security updates, new feature rollouts, and user onboarding and offboarding all handled as part of your managed service.

Real Results

Microsoft 365 projects delivered across Lancashire.

New Business Setup

A 15-person professional services firm in Blackburn needed Microsoft 365 configured from scratch with secure email, Teams, and device management.

Full Microsoft 365 Business Premium deployment completed in three days. All staff onboarded with MFA and Intune enrolled devices.

Licence Rationalisation

A growing retailer was paying for 80 Microsoft 365 licences but only 55 were active. Duplicate tools and unused features were adding cost.

Licence audit completed. Consolidated to the correct plan and removed unused seats. Annual saving of over 9,000 pounds.

Security Hardening

A healthcare business needed to meet NHS data security requirements and had no MFA, no conditional access, and no device management in place.

Microsoft 365 security baseline deployed in two weeks. Conditional access, MFA, and Defender for Business all active. Compliance achieved.

Get Started with Microsoft 365

Already on Microsoft 365 but not getting the most from it? We can help.

Our Microsoft 365 assessment reviews your current setup, identifies security gaps, and finds licence savings. Most businesses save money within the first month.

We use these details only to respond to your enquiry. See our privacy notice.

In Detail

Microsoft 365 in detail

Exchange hybrid migration is the term with real demand here.

Exchange Online

In-Place Archiving

In-place archive mailboxes enabled for all users. Auto-expanding archiving configured for long-term storage. Archive policies set to move older email automatically so primary mailboxes stay manageable.

In-Place ArchiveAuto-ExpandingArchive Policies

Retention Policies and Labels

Retention policies configured to your legal and regulatory requirements. Retention labels applied to specific email types. Policies enforced automatically so staff do not need to manage their own email retention.

Retention PoliciesRetention LabelsAuto-Apply

Litigation Hold

Litigation hold enabled for mailboxes involved in legal proceedings or regulatory investigations. All email preserved regardless of user deletion. eDiscovery searches available across held mailboxes.

Litigation HoldLegal PreservationeDiscovery

eDiscovery and Content Search

Microsoft Purview eDiscovery configured for legal and compliance searches. Content search across all mailboxes, SharePoint, and Teams. Export of search results in formats accepted by UK courts and regulators.

Content SearcheDiscovery CasesLegal Export

Compliance Reporting

Compliance reports generated on demand showing retention policy coverage, archive usage, and litigation hold status. Reports formatted for regulatory submissions and internal audit requirements.

Compliance ReportsAudit TrailsRegulatory Submissions

Deletion and Disposal Policies

Deletion policies configured to remove email at end of retention period automatically. Disposal workflows set up for regulated content requiring human review before deletion. Deletion logs maintained for audit purposes.

Auto-DeletionDisposal WorkflowsDeletion Logs

On-Premise Exchange Migration

Full migration from Exchange 2010, 2013, 2016, or 2019 to Exchange Online. All mailboxes, public folders, shared mailboxes, and distribution groups migrated. Server decommissioned once migration is confirmed complete.

Exchange 2010-2019Public FoldersServer Decommission

Google Workspace Migration

Complete migration from Google Workspace to Exchange Online. All emails, calendar events, contacts, and Drive files migrated. Shared calendars recreated. Users transitioned with minimal retraining required.

Gmail MigrationCalendar MigrationContacts Migration

IMAP and POP3 Migration

Migration from any IMAP or POP3 email platform including hosted email, ISP email, and legacy systems. All email history migrated. Folder structures preserved where possible.

IMAP MigrationPOP3 MigrationHosted Email

Intune

Silent App Deployment

Applications deployed silently to enrolled devices without user interaction. Win32 apps, Microsoft Store apps, and line-of-business apps packaged and deployed via Intune. Required apps installed automatically on enrolment.

Win32 AppsSilent InstallRequired Apps

App Protection Policies

Mobile Application Management policies applied to corporate apps on BYOD devices. Copy and paste restrictions between corporate and personal apps. Screen capture prevention. Data encryption within managed apps enforced.

MAM PoliciesCopy RestrictionsData Encryption

Selective Wipe

Corporate apps and data removed from BYOD devices without wiping personal content. Triggered manually by IT or automatically when a device becomes non-compliant. Personal photos, messages, and apps remain untouched.

Selective WipeBYOD ProtectionPersonal Data Preserved

Company Portal and Self-Service

Company Portal app deployed to all enrolled devices. Staff can install approved apps from the Company Portal without IT involvement. IT retains control over which apps are available. Reduces helpdesk tickets for software requests.

Company PortalSelf-ServiceApproved App Catalogue

App Configuration Policies

Pre-configured settings pushed to managed apps automatically. Outlook configured with the correct email account. VPN apps pre-configured with server details. Staff open apps and they are ready to use without manual setup.

Pre-ConfigurationOutlook SetupVPN Configuration

App Inventory and Reporting

Complete inventory of every app installed on every managed device. Unlicensed software identified. Apps that are no longer required removed remotely. App installation success and failure rates reported for IT review.

App InventoryLicence ComplianceInstallation Reporting

Encryption Enforcement

BitLocker enforced on all Windows devices. FileVault required on macOS. Device-level encryption verified before access to company resources is granted. Unencrypted devices automatically blocked from email, Teams, and SharePoint.

BitLockerFileVaultEncryption Verification

Screen Lock and PIN Requirements

Minimum PIN length, complexity, and screen lock timeout enforced across all device types. Devices without a screen lock blocked from accessing company data. Biometric authentication permitted where appropriate.

PIN ComplexityScreen Lock TimeoutBiometric Auth

OS Version Compliance

Minimum operating system versions defined for Windows, macOS, iOS, and Android. Devices running outdated OS versions flagged as non-compliant. Grace periods configured to allow users time to update before access is blocked.

Minimum OS VersionGrace PeriodsCross-Platform

Migration

Cutover Migration

Move all mailboxes to Exchange Online in a single cutover event. Ideal for businesses with fewer than 150 mailboxes. Completed outside business hours to minimise disruption.

Single EventSub-150 MailboxesOut-of-Hours Cutover

Staged Migration

Migrate mailboxes in batches over weeks or months. Allows large organisations to transition gradually while both environments remain live. Coexistence managed throughout.

Batch MigrationCoexistenceLarge Organisations

Hybrid Migration

Deploy a hybrid Exchange configuration to enable seamless coexistence between on-premise Exchange and Exchange Online. Mailboxes moved at your pace with full calendar and free/busy sharing.

Exchange HybridFree/Busy SharingPhased Transition

Full Mailbox Fidelity

Every email, folder, calendar entry, contact, task, and note migrated with full fidelity. Folder hierarchy preserved. Sent items, drafts, and deleted items all included.

Folder StructureCalendar MigrationContacts and Tasks

DNS and MX Record Management

MX records, SPF, DKIM, and DMARC all updated as part of the migration. Email flow tested before and after cutover. No mail lost in transit during the switchover window.

MX Record UpdateSPF and DKIMDMARC Configuration

Post-Migration Monitoring

Mail flow monitored for 30 days post-migration. Any delivery issues resolved immediately. Users supported through the transition with direct access to the migration team.

30-Day MonitoringMail Flow ChecksUser Support

File Server to SharePoint

On-premise Windows file servers and NAS devices migrated to SharePoint Online. Folder hierarchy preserved. NTFS permissions mapped to SharePoint permission levels. Metadata retained where possible.

Windows File ServerNAS MigrationNTFS Permissions Mapping

File Server to OneDrive

Personal network drives and My Documents folders migrated to OneDrive for Business. Users retain access to their files from any device. Known Folder Move configured to keep OneDrive in sync going forward.

Personal DrivesKnown Folder MoveAny Device Access

Google Drive to SharePoint and OneDrive

Google Drive shared drives migrated to SharePoint Online. Personal Google Drive content moved to OneDrive. Google Docs converted to Microsoft Office formats. Sharing permissions remapped to Microsoft 365 users.

Shared DrivesGoogle Docs ConversionPermissions Remapping

Sharepoint

Communication Site Design

Modern SharePoint communication sites designed to reflect your brand. Homepage with news, quick links, and key metrics. Department pages with relevant content for each team.

Communication SitesCustom BrandingHomepage Design

News and Announcements

Company news published and distributed through SharePoint. News posts appear on the intranet homepage and in Teams. Staff notified automatically when important announcements are published.

News PostsTeams IntegrationAuto-Notifications

Policy and Procedure Library

Central library for all company policies, procedures, and HR documents. Version controlled and reviewed on schedule. Staff always access the current version. Acknowledgement tracking available.

Policy LibraryVersion ControlAcknowledgement Tracking

Department Pages

Dedicated pages for each department with relevant news, documents, contacts, and quick links. Maintained by department owners with no IT involvement required for day-to-day updates.

Department SitesSelf-Service UpdatesDelegated Ownership

Custom Branding and Design

Intranet branded with your logo, colours, and typography. Custom themes applied across all sites. Navigation designed for your organisation structure. Mobile-responsive on all devices.

Custom ThemesLogo IntegrationMobile Responsive

People Directory and Search

Staff directory powered by Microsoft 365 profiles. Search returns people, documents, and pages in one results view. Expertise search helps staff find colleagues with specific skills.

People DirectoryExpertise SearchProfile Integration

Document Library Architecture

Libraries designed around how your business creates and uses documents. Folder structures replaced with metadata-driven organisation so documents are findable regardless of where they are stored.

Library DesignMetadata SchemaFolder Migration

Version Control and History

Every document change tracked automatically. Previous versions recoverable at any time. Check-in and check-out prevents conflicting edits. Version history visible to all authorised users.

Version HistoryCheck-in/Check-outChange Tracking

Metadata Tagging and Taxonomy

Custom metadata columns applied to document libraries. Managed metadata term stores configured for consistent tagging across the organisation. Content types enforce correct metadata at upload.

Content TypesTerm StoresManaged Metadata

Teams

Third-Party App Integration

Business applications integrated directly into Teams channels. CRM, project management, ticketing, and HR systems surfaced in Teams so staff do not need to switch between tools.

CRM IntegrationProject ManagementTicketing Systems

Power Automate Workflows

Power Automate flows triggered from Teams messages, form submissions, and channel activity. Approval workflows, notifications, and data updates automated without custom development.

Power AutomateApproval WorkflowsAutomated Notifications

Custom Tabs and Dashboards

Custom tabs added to Teams channels to surface web applications, SharePoint pages, Power BI reports, and external dashboards directly within Teams. No browser switching required.

Custom TabsPower BISharePoint Integration

Teams Bots and Messaging Extensions

Microsoft-approved bots deployed to Teams channels for FAQ answering, IT support triage, and HR queries. Messaging extensions allow staff to search and share data from external systems.

Teams BotsMessaging ExtensionsFAQ Automation

Connectors and Notifications

Teams connectors configured to post notifications from external systems into channels. Build alerts, deployment notifications, and business system updates delivered directly to the right team.

ConnectorsBuild AlertsSystem Notifications

App Governance and Permissions

Teams app permission policies configured to control which apps staff can install. App governance policies prevent unapproved apps accessing your data. App catalogue managed centrally.

App PermissionsApp GovernanceApproved App Catalogue

Meeting Policy Configuration

Teams meeting policies configured for different user groups. Recording permissions, lobby settings, external participant controls, and transcription all set to match your requirements.

Meeting PoliciesLobby ControlsRecording Permissions

Teams Rooms Deployment

Meeting rooms equipped with certified Teams Rooms hardware. Touch panels, cameras, and audio configured. One-touch join for scheduled meetings. Remote management enabled.

Teams Rooms HardwareOne-Touch JoinRemote Management

Audio Conferencing and Dial-In

Audio conferencing licences configured so participants can join Teams meetings by phone. Dial-in numbers assigned. Conference bridge settings configured for your organisation.

Audio ConferencingDial-In NumbersConference Bridge
Related ServicesView all All Services